Advocate Realty Associates is hiring!
Part-Time Transaction Coordinator / Administrative Assistant
Advocate Realty Associates is seeking a part-time Transaction Coordinator / Administrative Support professional to assist with day-to-day office operations and real estate transaction management. This role supports our brokers and agents by keeping transactions organized, ensuring that all deadlines and document requirements are met, assisting with marketing efforts, and providing general administrative support in our Kingston office.
Overview
- Approximately 10-15 hours per week. Exact schedule is flexible but morning and early afternoon hours are preferred. Additional hours possible on an as-needed basis.
- $20-22 per hour to start, depending on experience
- This is primarily an in-person role at our office at 151 Main Street in Kingston (just off Route 3 at Exit 18, next to Cancun Restaurant).
Key Responsibilities
- Monitor all aspects of residential real estate transactions from contract to closing
- Maintain transaction files and ensure that required documents and disclosures are completed in a timely manner
- Communicate with clients, agents, attorneys, lenders, and local officials
- Generate marketing materials, including property flyers, social media graphics, postcards, and open house supplies
- Assist agents with drafting and maintaining listings in our local Multiple Listing Service (MLSPIN)
- Maintain internal sales and contact management databases
- Provide general administrative support for the brokerage
Qualifications
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Comfortable working with both Microsoft Office and Google Workspace (Word, Excel, Docs, Sheets, etc.)
- Familiarity with social media platforms (Facebook, Instagram, and X) as well as desktop publishing tools such as Canva
- Ability to learn real estate-specific systems such as MLSPIN and Realty Back Office
- Ability to manage multiple tasks and deadlines
- Prior real estate experience is helpful but not required
How to Apply
Interested candidates should send a resume and brief introductory email to shep@advocaterealtyma.com.